Module 12 - Planning Your Presentation

Activity 1 | Activity 2 | Activity 3 | Activity 4 | Activity 5 | Activity 6 | Activity 7

Activity 6: Visual Aids

As you re-read your outline, think about the points in your presentation that you want to reinforce with visual aides.  Keep in mind that whatever visual support you choose, it should be informative and not just decoration.  Some of the visual aides that are relatively easy to create include charts, photographs, PowerPoint slides, transparencies, or maps.  It is also a good idea to have a large outline so your audience can keep track of where you are and where you’re headed at any time in your speech.

 Here are some suggestions for producing effective visual aides: 

1. Observe the ‘6 by 6’ rule. No more than six lines, no more than six words per line.  Keep the text short.
2. Typos can be distracting. Always proofread.
3. High contrast is easier to read.  Dark text on a light background is best.
4. Use pictures, maps, and other graphics that reproduce well. If a visual does not show up well on a screen or when blown up, don’t use it.
5. Plan your time to include visuals.  Sometimes it takes a minute for an audience to look at a visual and understand its connection to your presentation.
6. Avoid visual elements which might distract from the presentation of your content.  Presentations that include a lot of special effects but little content are ultimately ineffective.